Communications Request

Communication Request Form (1)

Please allow 6 weeks lead time before your event (or the registration open date) for communications. These projects involve graphic design, copy writing, editing/proofing, web design, form design for registrations, accounting set up for payments and approval cycles at each stage. The lead time is necessary to allow adequate time for quality work.

Please make sure to have the form filled out in it's entirety with all the necessary information for your event/ministry initiative. An incomplete form will delay the start of your communications.

Event Goals

Event or Ministry Initiative Name(Required)

This is how you want your event, program, etc. to be identified.

Mission and Vision(Required)

How does your event embody our mission and vision?

What is your primary goal (win) for this event?(Required)

What is a story that embodies the heart of your event goal?(Required)

List person/people and brief description of the story. We will work together to capture the story.

Who is the primary audience?(Required)

Who needs to know about this?

Children & Parents

Middle School Students (and / or Parents)

High School Students (and / or Parents)

Men

Women

Senior Adults

Please write a brief "want ad" for your request.(Required)

This will be edited for brevity and clarity.

Event Details

What type of event or program are you planning?(Required)

A one-time event

A weekly program

A monthly program

Ministry Initiative

Retreat

Timing Isn't Listed Above

Please List Event/Group Timing Below

For retreats and mission trips, be sure to indicate the registration beginning and ending dates in the Registration Details section below.

Also, include details about planning and informational meetings.

Which day of the month?(Required)

This is the first part of a two-part question. Example: if your program happens on the 1st Tuesday of each month, enter "1st" here and "Tuesday" in the next question.

Which day of the week?(Required)

Date(Required)

This is either the date for a one-time event or the starting date for ongoing or recurring programs.

End Date(Required)

Are there dates that you will NOT meet?(Required)

List any exceptions to your usual schedule, if known.

Is registration or payment required?(Required)

Yes

Can participants join after the start date?(Required)

Yes

What is the start time?(Required)

What is the end time?

On or off campus?(Required)

On Campus

Off Campus

Off Campus Location?(Required)

Include the name and complete address of the location, including phone number.

Facilities Details

Do you need a police officer for your event?(Required)

Please note this refers to having a police officer on-campus during your event for a minimum of 4 hours. The cost is $40 per hour and will come from your event budget.

Please check all rooms that you would like to reserve.(Required)

Requests are subject to availability.

Do you have facilities setup needs?(Required)

If you have specific needs for room setup, please select Yes here and we will ask for further details.

Yes

Do you need the electronic doors scheduled to be open for your event?(Required)

Yes

Please select the electronic doors you need open during your event?(Required)

Coffee Bar

Preschool Entry Door (near Carolyn's office)

1st Floor Lobby (near Mark Cornett's office)

Please enter the timeframe you need the electronic doors to remain open during your event(Required)

Detail room setup needs(Required)

Please leave a detailed description of how you would like the area(s) for your event set up. Please note if you would like to schedule a meeting with the Facilities Manager.

Do you need Audio/Visual support for your event?(Required)

Yes

Audio/Visual Equipment Needed(Required)

Please check all that apply. PTCUMC Staff presence may be required for usage.

Stage Lighting

Worship Space projection

Worship Space Audio

TV (portable or fixed in room)

Computer hookup (HDMI only)

Safe Sanctuary Policy(Required)

Please make sure you have confirmed your compliance with Safe Sanctuaries for this meeting/event if applicable.

If involving children under 18:
1. Are there at minimum 2 leaders (non-married) present with children at all times. Make sure to check ratios of children to adults in policy.
2. Are your leaders Safe Sanctuary trained and background checked?

Full Safe Sanctuaries Policy can be found on our Staff Forms page.

I am compliant with Safe Sanctuaries

Is childcare needed for your event / program?(Required)

Note that childcare is not guaranteed for all events. Childcare services will have to be arranged with the Children's Ministry staff.

Yes

Any other information someone may need to know?

Details in addition to what has already been supplied.

Registration Details

If you need a sign-up form, we will create one for you. If there is already an existing sign-up form, please provide the link. If only an email response is required, please provide the email address.

Please create a form for me.

My form is ready to go. I will supply the link.

I only need an email response.

Form Link or Email for Reponse(Required)

What information do you need to collect at registration?(Required)

When should registration open?(Required)

When should registration close?(Required)

Is there a cost?(Required)

Yes

Input details about fees, materials, etc.(Required)

Graphic Design

Supporting Graphics

Please list all supporting graphics needed for your request. This list should include any other graphics needed beyond the primary graphic set for your event (i.e. if there is an extra serve component that needs its own graphic)

Do you have assets/logos that need to be included in your graphics?(Required)

Yes, I have a Google Drive link with assets that can be used for graphic.

Yes, I have files to upload

Google Drive Link(Required)

Google Drive links must be SHAREABLE LINKS, not file-sharing that requires permission.

File Upload(Required)

Maximum file size: 50mb per file.

Drop files here or

Max. file size: 50 MB.

Contact Information

Staff Liason(Required)

Which staff person will be providing support, resources, or direction?

Is the primary contact the same as the staff person named above?(Required)

Yes

Who is the primary contact person?(Required)

First Last

Primary contact's email address(Required)

Enter Email Confirm Email

Primary contact's phone number(Required)