Communications Request

Communication Request Form

This form is for meetings and events that require communication resources from the church. Please fill out the form in its entirety. The timeframe needed to ensure you receive communications elements is 6-8 weeks prior to your event/meeting.

FAQ's

Why does it take eight weeks?

A communications project involves graphic design; copy writing, editing, and proofing; web design; form design for registrations; accounting set up for payments; and approval cycles at each stage. The lead time is necessary to allow adequate time for quality work.

What if I don't give eight weeks notice?

We will do our best to accommodate your request, but we cannot guarantee room availability or event promotion.

Do I get to choose how much attention my event receives?

Obviously, everyone who asks for promotion believes in the importance of their request. Requests are prioritized based on how many people can and will likely respond as well as relevance to the Church's disciple-making mission. The higher the priority, the greater the exposure. However, we will make sure that every request gets the best possible promotion, given available bandwidth.

Why not just promote everything equally?

Simply put, the more we say, the less people hear. Too much information sent out in a shotgun approach results in people missing the information they need or just tuning everything out.

What if I still have questions?

Feel free to send us an email: communications@ptcumc.org. Our communications team will be happy to help.

Thank you!

Event Details

Event Name or Ministry Promotion Request:(Required)

This is how you want your event, program, etc. to be identified.

What type of event or program are you planning?(Required)

A one-time event (can happen on a single day or over multiple days)

A weekly program (can be short term or long term)

A monthly program

Volunteer recruitment

An experience involving travel, lodging, and commitment several weeks or months in advance

Small Group (Launch)

For retreats and mission trips, be sure to indicate the registration beginning and ending dates in the Registration Details section below.

Also, include details about planning and informational meetings.

Which day of the month?(Required)

This is the first part of a two-part question. Example: if your program happens on the 1st Tuesday of each month, enter "1st" here and "Tuesday" in the next question.

Which day of the week?(Required)

Date(Required)

This is either the date for a one-time event or the starting date for ongoing or recurring programs.

End Date(Required)

Are there dates that you will NOT meet?(Required)

List any exceptions to your usual schedule, if known.

Is registration or payment required?(Required)

Yes

Can participants join after the start date?(Required)

Yes

What is the start time?(Required)

What is the end time?

On or off campus?(Required)

On Campus

Off Campus

Off Campus Location?(Required)

Include the name and complete address of the location, including phone number.

Do you need a police officer for your event?(Required)

Please note this refers to having a police officer on-campus during your event for a minimum of 4 hours. The cost is $40 per hour and will come from your event budget.

Please check all rooms that you would like to reserve.(Required)

Requests are subject to availability.

Do you have facilities setup needs?(Required)

If you have specific needs for room setup, please select Yes here and we will ask for further details.

Yes

Do you need the electronic doors scheduled to be open for your event?(Required)

Yes

Please select the electronic doors you need open during your event?(Required)

Coffee Bar

Preschool Entry Door (near Carolyn's office)

1st Floor Lobby (near Mark Cornett's office)

Please enter the timeframe you need the electronic doors to remain open during your event(Required)

Detail room setup needs(Required)

Please leave a detailed description of how you would like the area(s) for your event set up. Please note if you would like to schedule a meeting with the Facilities Manager.

What is the maximum number of participants?(Required)

Enter a number or "no limit"

Do you need Audio/Visual support for your event?(Required)

Yes

Audio/Visual Equipment Needed(Required)

Please check all that apply. PTCUMC Staff presence may be required for usage.

Stage Lighting

Worship Space projection

Worship Space Audio

TV (portable or fixed in room)

Computer hookup (HDMI only)

Safe Sanctuary Policy(Required)

Please make sure you have confirmed your compliance with Safe Sanctuaries for this meeting/event if applicable.

If involving children under 18:
1. Are there at minimum 2 leaders (non-married) present with children at all times. Make sure to check ratios of children to adults in policy.
2. Are your leaders Safe Sanctuary trained and background checked?

Full Safe Sanctuaries Policy can be found on our Staff Forms page.

I am compliant with Safe Sanctuaries

Who is the primary audience?(Required)

Who needs to know about this?

Children & Parents

Middle School Students (and / or Parents)

High School Students (and / or Parents)

Men

Women

Senior Adults

What age or grade of children?(Required)

Is childcare needed for your event / program?(Required)

Note that childcare is not guaranteed for all events. Childcare services will have to be arranged with the Children's Ministry staff.

Yes

Please write a brief "want ad" for your request.(Required)

This will be edited for brevity and clarity.

Any other information someone may need to know?

Details in addition to what has already been supplied.

Registration Details

If you need a sign-up form, we will create one for you. If there is already an existing sign-up form, please provide the link. If only an email response is required, please provide the email address.

Please create a form for me.

My form is ready to go. I will supply the link.

I only need an email response.

Form Link or Email for Reponse(Required)

What information do you need to collect at registration?(Required)

When should registration open?(Required)

When should registration close?(Required)

Is there a cost?(Required)

Yes

Input details about fees, materials, etc.(Required)

Graphic Design

Supporting Graphics

Please list all supporting graphics needed for your request. This list should include any other graphics needed beyond the primary graphic set for your event (i.e. if there is an extra serve component that needs its own graphic)

What type of print pieces would you like to have for your event?

Please note that this is not a guarantee we can create everything you ask for. But it helps give us an idea of what sizes to create. Digital Files: Social (1080x1080), Video (1920x1080), Web (6x4) will all automatically be created for each request.

6x6 Rack Card Print

Pull-Up Banner

Roadside Banner

Poster Size (2ft x 3ft)

11x17 (sign insert)

Other

Do you have assets/logos that need to be included in your graphics?(Required)

Yes, I have a Google Drive link with assets that can be used for graphic.

Yes, I have files to upload

Google Drive Link(Required)

Google Drive links must be SHAREABLE LINKS, not file-sharing that requires permission.

File Upload(Required)

Maximum file size: 50mb per file.

Drop files here or

Max. file size: 50 MB.

Contact Information

Staff Liason(Required)

Which staff person will be providing support, resources, or direction?

Is the primary contact the same as the staff person named above?(Required)

Yes

Who is the primary contact person?(Required)

First Last

Primary contact's email address(Required)

Enter Email Confirm Email

Primary contact's phone number(Required)

Feedback

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