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Communication Request Form

This form is for meetings and events that require communication resources from the church. Please fill out the form in its entirety. The timeframe needed to ensure you receive communications elements is 6-8 weeks prior to your event/meeting.

FAQ's

Why does it take eight weeks?

A communications project involves graphic design; copy writing, editing, and proofing; web design; form design for registrations; accounting set up for payments; and approval cycles at each stage. The lead time is necessary to allow adequate time for quality work.

What if I don't give eight weeks notice?

We will do our best to accommodate your request, but we cannot guarantee room availability or event promotion.

Do I get to choose how much attention my event receives?

Obviously, everyone who asks for promotion believes in the importance of their request. Requests are prioritized based on how many people can and will likely respond as well as relevance to the Church's disciple-making mission. The higher the priority, the greater the exposure. However, we will make sure that every request gets the best possible promotion, given available bandwidth.

Why not just promote everything equally?

Simply put, the more we say, the less people hear. Too much information sent out in a shotgun approach results in people missing the information they need or just tuning everything out.

What if I still have questions?

Feel free to send us an email: communications@ptcumc.org. Our communications team will be happy to help.

Thank you!

Event Details

This is how you want your event, program, etc. to be identified.
What type of event or program are you planning?(Required)

For retreats and mission trips, be sure to indicate the registration beginning and ending dates in the Registration Details section below.

Also, include details about planning and informational meetings.

Which day of the month?(Required)
This is the first part of a two-part question. Example: if your program happens on the 1st Tuesday of each month, enter "1st" here and "Tuesday" in the next question.
Which day of the week?(Required)
Date(Required)
This is either the date for a one-time event or the starting date for ongoing or recurring programs.
End Date(Required)
List any exceptions to your usual schedule, if known.
Is registration or payment required?(Required)
Can participants join after the start date?(Required)
What is the start time?(Required)
:
What is the end time?
:
On or off campus?(Required)
Include the name and complete address of the location, including phone number.
Please note this refers to having a police officer on-campus during your event for a minimum of 4 hours. The cost is $40 per hour and will come from your event budget.
Please check all rooms that you would like to reserve.(Required)
Requests are subject to availability.
Do you have facilities setup needs?(Required)
If you have specific needs for room setup, please select Yes here and we will ask for further details.
Do you need the electronic doors scheduled to be open for your event?(Required)
Please select the electronic doors you need open during your event?(Required)
Please leave a detailed description of how you would like the area(s) for your event set up. Please note if you would like to schedule a meeting with the Facilities Manager.
Enter a number or "no limit"
Do you need Audio/Visual support for your event?(Required)
Audio/Visual Equipment Needed(Required)
Please check all that apply. PTCUMC Staff presence may be required for usage.
Safe Sanctuary Policy(Required)
Please make sure you have confirmed your compliance with Safe Sanctuaries for this meeting/event if applicable.

If involving children under 18:
1. Are there at minimum 2 leaders (non-married) present with children at all times. Make sure to check ratios of children to adults in policy.
2. Are your leaders Safe Sanctuary trained and background checked?

Full Safe Sanctuaries Policy can be found on our Staff Forms page.
Who is the primary audience?(Required)
Who needs to know about this?
Is childcare needed for your event / program?(Required)
Note that childcare is not guaranteed for all events. Childcare services will have to be arranged with the Children's Ministry staff.
This will be edited for brevity and clarity.
Details in addition to what has already been supplied.

Registration Details

If you need a sign-up form, we will create one for you. If there is already an existing sign-up form, please provide the link. If only an email response is required, please provide the email address.
Sign Up Forms(Required)
When should registration open?(Required)
When should registration close?(Required)
Is there a cost?(Required)

Graphic Design

What type of print pieces would you like to have for your event?
Please note that this is not a guarantee we can create everything you ask for. But it helps give us an idea of what sizes to create. Digital Files: Social (1080x1080), Video (1920x1080), Web (6x4) will all automatically be created for each request.
Do you have assets/logos that need to be included in your graphics?(Required)
Google Drive links must be SHAREABLE LINKS, not file-sharing that requires permission.
Maximum file size: 50mb per file.
Drop files here or
Max. file size: 50 MB.

    Contact Information

    Which staff person will be providing support, resources, or direction?
    Is the primary contact the same as the staff person named above?(Required)
    Who is the primary contact person?(Required)
    Primary contact's email address(Required)

    Feedback

    How can this form be improved?

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