Meeting and Event Planning Room ReservationsCommunications RequestsWelcome!In an effort to serve you better, please fill out this form for all event promotions and room reservation requests. Requests will be reviewed each week on Tuesday morning (before noon) and you will receive a response no later than Wednesday afternoon. (Forms submitted after Tuesday at noon will be reviewed the following week.) In order to adequately prepare assets (copy, graphics, web pages, forms etc.), the normal lead time is four weeks prior to publication date & eight weeks prior to the event date. Options may be limited inside of that timeframe. Our communications team can develop graphics for you. You may also provide finished graphics, but original source files, including fonts, are required. Any graphics you supply are subject to review and approval.FAQ'sWhy does it take eight weeks? A communications project involves graphic design; copy writing, editing, and proofing; web design; form design for registrations; accounting set up for payments; and approval cycles at each stage. The lead time is necessary to allow adequate time for quality work. What if I don't give eight weeks notice? We will do our best to accommodate your request, but we cannot guarantee room availability or event promotion. Do I get to choose how much attention my event receives? Obviously, everyone who asks for promotion believes in the importance of their request. Requests are prioritized based on how many people can and will likely respond as well as relevance to the Church's disciple-making mission. The higher the priority, the greater the exposure. However, we will make sure that every request gets the best possible promotion, given available bandwidth. Why not just promote everything equally? Simply put, the more we say, the less people hear. Too much information sent out in a shotgun approach results in people missing the information they need or just tuning everything out. What if I still have questions? Feel free to send us an email: communications@ptcumc.org. Our communications team will be happy to help. Thank you!Event DetailsEvent Name or Ministry Promotion Request:(Required)This is how you want your event, program, etc. to be identified. What type of event or program are you planning?(Required) A one-time event (can happen on a single day or over multiple days) A weekly program (can be short term or long term) A monthly program Volunteer recruitment An experience involving travel, lodging, and commitment several weeks or months in advance Small Group (Launch) For retreats and mission trips, be sure to indicate the registration beginning and ending dates in the Registration Details section below. Also, include details about planning and informational meetings.Which day of the month?(Required)This is the first part of a two-part question. Example: if your program happens on the 1st Tuesday of each month, enter "1st" here and "Tuesday" in the next question. 1st 2nd 3rd 4th 5th Last Which day of the week?(Required) Sunday Monday Tuesday Wednesday Thursday Friday Saturday Date(Required)This is either the date for a one-time event or the starting date for ongoing or recurring programs. Month Day Year End Date(Required) Month Day Year Are there dates that you will NOT meet?(Required)List any exceptions to your usual schedule, if known.Is registration or payment required?(Required) Yes No Can participants join after the start date?(Required) Yes No What is the start time?(Required) Hours : Minutes AM PM What is the end time? Hours : Minutes AM PM On or off campus?(Required) On Campus Off Campus Off Campus Location?(Required)Include the name and complete address of the location, including phone number.Do you need a police officer for your event?(Required)YesNoDo you have an assigned room?(Required) Yes No No, but I need a room Do you have facilities setup needs?(Required)If you have specific needs for room setup, please select Yes here and we will ask for further details. Yes No Please detail room setup needs.(Required)Make sure to confirm the setup needs with the Facilities Manager. Your assigned room, or the room you would like to have?(Required)Requests are subject to room availability. What is the maximum number of participants?(Required)Enter a number or "no limit" Do you need Audio/Visual support for your event?(Required) Yes No Audio/Visual Equipment Needed(Required)Please check all that apply. PTCUMC Staff presence may be required for usage. Stage Lighting Worship Space projection Worship Space Audio TV (portable or fixed in room) Computer hookup (HDMI only) Select AllWho is the primary audience?(Required)Who needs to know about this? Children & Parents Middle School Students (and / or Parents) High School Students (and / or Parents) Men Women Senior Adults Select AllWhat age or grade of children?(Required) Is childcare needed for your event / program?(Required)Note that childcare is not guaranteed for all events. Childcare services will have to be arranged with the Children's Ministry staff. Yes No Please write a brief "want ad" for your request.(Required)This will be edited for brevity and clarity.Any other information someone may need to know?Details in addition to what has already been supplied.Registration DetailsIf you need a sign-up form, we will create one for you. If there is already an existing sign-up form, please provide the link. If only an email response is required, please provide the email address.Sign Up Forms(Required) Please create a form for me. My form is ready to go. I will supply the link. I only need an email response. Form Link or Email for Reponse(Required) What information do you need to collect at registration?(Required)When should registration open?(Required) Month Day Year When should registration close?(Required) Month Day Year Is there a cost?(Required) Yes No Input details about fees, materials, etc.(Required)Graphic DesignWho will provide promotional images?(Required) I'd like the communications team to design them. I have them ready to upload. I have a Google Drive link. Original source files, including fonts, are required. Any graphics you supply are subject to review and approval. Graphics must be designed according to PTCUMC guidelines.Google Drive Link(Required)Google Drive links must be SHAREABLE LINKS, not file-sharing that requires permission. File UploadMaximum file size: 50mb per file. Drop files here or Select files Max. file size: 50 MB. Contact InformationStaff Liason(Required)Which staff person will be providing support, resources, or direction?Rev. Mark Burgess (Lead Pastor)Rev. Dr. Shannon Karafanda (Executive Pastor)Rev. Sean Robinson (Associate Pastor)Heather Allen (Student Ministry Director)Lori Barnes (Children's Ministry Associate)Miles Barnes (Student Ministry Associate)Angela Berger (Weekday School Assistant Director)Jeanne Blood (Handbell Director)Meg Federico (Childcare Coordinator)Mary Fields (Congregational Care Director)Beth Green (Children's Ministry Director)Cory Hopkins (Contemporary Music Director)Allison Kickham (Worship & Events Coordinator)Carolyn Long (Weekday School Director)Mike Strain (Choirmaster & Organist)I don't know / None of the aboveIs the primary contact the same as the staff person named above?(Required) Yes No Who is the primary contact person?(Required) First Last Primary contact's email address(Required) Enter Email Confirm Email Primary contact's phone number(Required)FeedbackEvaluate This FormHow can this form be improved? Δ
