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Communication Request Form (1)

Please allow 6 weeks lead time before your event (or the registration open date) for communications. These projects involve graphic design, copy writing, editing/proofing, web design, form design for registrations, accounting set up for payments and approval cycles at each stage. The lead time is necessary to allow adequate time for quality work.

Please make sure to have the form filled out in it's entirety with all the necessary information for your event/ministry initiative. An incomplete form will delay the start of your communications.

Event Goals

This is how you want your event, program, etc. to be identified.
How does your event embody our mission and vision?
List person/people and brief description of the story. We will work together to capture the story.
Who is the primary audience?(Required)
Who needs to know about this?
This will be edited for brevity and clarity.

Event Details

What type of event or program are you planning?(Required)

For retreats and mission trips, be sure to indicate the registration beginning and ending dates in the Registration Details section below.

Also, include details about planning and informational meetings.

Which day of the month?(Required)
This is the first part of a two-part question. Example: if your program happens on the 1st Tuesday of each month, enter "1st" here and "Tuesday" in the next question.
Which day of the week?(Required)
Date(Required)
This is either the date for a one-time event or the starting date for ongoing or recurring programs.
End Date(Required)
List any exceptions to your usual schedule, if known.
Is registration or payment required?(Required)
Can participants join after the start date?(Required)
What is the start time?(Required)
:
What is the end time?
:
On or off campus?(Required)
Include the name and complete address of the location, including phone number.

Facilities Details

Please note this refers to having a police officer on-campus during your event for a minimum of 4 hours. The cost is $40 per hour and will come from your event budget.
Please check all rooms that you would like to reserve.(Required)
Requests are subject to availability.
Do you have facilities setup needs?(Required)
If you have specific needs for room setup, please select Yes here and we will ask for further details.
Do you need the electronic doors scheduled to be open for your event?(Required)
Please select the electronic doors you need open during your event?(Required)
Please leave a detailed description of how you would like the area(s) for your event set up. Please note if you would like to schedule a meeting with the Facilities Manager.
Do you need Audio/Visual support for your event?(Required)
Audio/Visual Equipment Needed(Required)
Please check all that apply. PTCUMC Staff presence may be required for usage.
Safe Sanctuary Policy(Required)
Please make sure you have confirmed your compliance with Safe Sanctuaries for this meeting/event if applicable.

If involving children under 18:
1. Are there at minimum 2 leaders (non-married) present with children at all times. Make sure to check ratios of children to adults in policy.
2. Are your leaders Safe Sanctuary trained and background checked?

Full Safe Sanctuaries Policy can be found on our Staff Forms page.
Is childcare needed for your event / program?(Required)
Note that childcare is not guaranteed for all events. Childcare services will have to be arranged with the Children's Ministry staff.
Details in addition to what has already been supplied.

Registration Details

If you need a sign-up form, we will create one for you. If there is already an existing sign-up form, please provide the link. If only an email response is required, please provide the email address.
Sign Up Forms(Required)
When should registration open?(Required)
When should registration close?(Required)
Is there a cost?(Required)

Graphic Design

Please list all supporting graphics needed for your request. This list should include any other graphics needed beyond the primary graphic set for your event (i.e. if there is an extra serve component that needs its own graphic)
Do you have assets/logos that need to be included in your graphics?(Required)
Google Drive links must be SHAREABLE LINKS, not file-sharing that requires permission.
Maximum file size: 50mb per file.
Drop files here or
Max. file size: 50 MB.

    Contact Information

    Which staff person will be providing support, resources, or direction?
    Is the primary contact the same as the staff person named above?(Required)
    Who is the primary contact person?(Required)
    Primary contact's email address(Required)

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