How do I sign my student up for a trip?
1) Pick up or print out a brochure! These will be located on the website, Emailed to you, and in the church lobby.
2) Sign your student up online by going to ptcumc.org/students. There you will find details on specific trips and will then be able to sign your student up by following the prompts directing you to Eventbrite. Turn in forms for the trip in person.
3) Contact firstname.lastname@example.org for questions regarding the sign-up process for all trips or to sign up in person.
What forms does my student need to attend a trip?
If not registering online, you will need the trip-specific sign-up form along with the non-refundable deposit in order to reserve your student a spot.
Youth Permission Form: This is a parental consent form and liability release that must be notarized. Every student must have one on file with the church before any trip. You only have to do this form 1 time each school year as they are good from August to July.
Trip Specific Forms: There are certain trips that we go on that require forms specific to only that trip. These forms will be emailed to you from Marci Foster in response to your signing up with payment. These forms must be turned in by the luggage drop-off date set up for that specific trip.
How long do signups last?
Signups will go until there are no spots remaining for the trip (this varies for each retreat). The rate that you pay may vary according to the date it is turned in.
Early Bird Rate: For some trips there may be a discounted rate for each trip available for those students who sign up early! The dates and rate will be listed on the trip brochure. If a deposit is required, it will be non-refundable.
Regular Rate: For trips with an early bird rate, there will be a regular rate set for students signing up after the early bird date has passed. If a deposit is required, it will be non-refundable.
What if the trip fills up?
If the trip fills up there will be a waiting list. No money or forms are required in order for a student to be placed on the waiting list. If a spot opens and you are contacted there will be a specific amount of time designated for full payment and forms to be turned in before we must move to the next person on the list.
What is a luggage drop-off night?
Some trips will require an early luggage drop-off. This would happen during the week prior to the trip. It is required that a parent drop by during the given time period to leave their students luggage, pay final payments, ensure we have all forms. We will give trip rules/expectations and answer any questions that you may have at that time as well. These are mandatory for each trip.
Who chaperones the trips?
The Student Ministry staff are always the first staff members in attendance on each of the trips. Small Group leaders that have already been developing relationships with students are the second list of adults that we pull from for trips because of the priceless time being away gives them with students. If we are still in need of adults at this point we will pull from other staff members and parent chaperones.
We adhere to Safe Sanctuaries that requires us to have 1 adult to every 5-7 Middle School students and 1 adult to every 10-12 High School students. We also require that every adult attending retreats and working with students has a background check on file with our church.